Job Description

Full-time

Description

Performs a variety of assistant duties for our Litigation attorneys and paralegals according to established policies and procedures. Maintain good public relations with clients attorneys and staff. Observe confidentiality of attorney-client relationships. Provide coverage and support for other staff members as needed.

RESPONSIBILITIES:

• Provide support as requested by attorneys or administrative supervisors; including but not limited to making copies answering and directing phone calls greeting clients coordinating appointments closing files entering attorneys time into accounting system requesting checks and financial needs of attorneys through accounting reviewing draft bills and preparing final bills to be mailed.
• Assist with the completion of intake calls of potential clients and direct to the appropriate attorney.
• Assist with client intake gather initial documentation and maintain regular client communication.
• Opening files (including requesting conflict searches per our firm policy) and entering file information into the computer system.
• Manage case files ensuring all documents are organized and up to date (both paper and electronic files).
• Correspond and clearly communicate with clients realtors attorneys and lenders.
• Read sort and date incoming mail. Prepare outgoing mail for delivery (via USPS FedEx UPS hand delivery fax etc.).
• Ability to review organize prioritize and manage attorney email inboxes.
• Maintain detailed status reports on all active files for attorneys review; manage legal documentation and correspondence within the firms case management system.
• Provide remote support to Attorneys located in our Walton and Ithaca offices.
• Travels to our Walton or Ithaca offices on occasion to assist with trial preparation.

Requirements

SKILLS:

• Able to operate with confidence all office equipment including: Computer Copier/Printer/Fax Machine Postage Meter Binding Machine and Typewriter.
• Proficient in Microsoft Office products. Ability to learn billing and document retention software.
• Ability to effectively communicate with clients whose knowledge of their transaction is at different levels of understanding.
• Ability to adapt quickly to changing deadlines and being able to think outside the box and apply problem-solving skills calmly.
• Ability to proofread and edit correspondence and legal documents; attention to detail is extremely important.
• Ability to work independently and as part of a team.
• Ability to read and interpret organizational documents.
• Ability to multi-task and provide high level of assistance while managing a heavy workload for supervising attorney(s) as well as covering other attorneys as needed with little notice; able to adapt quickly to changing deadlines.

QUALIFICATIONS:

• High school diploma required; AAS degree preferred.
• Notary Public License highly desired.

Coughlin & Gerhart provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall and transfer leaves of absence compensation and training.

Salary Description

$19-$28.50

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