Job Description

Carbide Tooling & Industrial Supply (CTIS) is seeking a dedicated and detail-oriented Virtual Assistant (VA) to join our dynamic team. Our company is rooted in pure, reliable customer service to our industrial clients, and we pride ourselves on providing the best tooling and industrial support available. Whether assisting a small workshop or a large-scale manufacturing facility, you will play an integral role in ensuring our operations run smoothly and efficiently. The ideal candidate will be able to utilize their organizational skills to support our specialized staff, who bring decades of experience to the industrial supply market. At CTIS, excellence is our standard, and as a VA, you will contribute to our commitment to personalized solutions for customer-specific needs. Your role will involve managing communications, scheduling, and administrative tasks. By supporting our team, you will help maintain the high standards that our clients expect from us. If you are a proactive individual with an interest in commercial and industrial machinery maintenance and a passion for customer service, we encourage you to apply for this exciting opportunity to be part of a team that values expertise, efficiency, and excellence in every aspect of operations.

Responsibilities

• Manage and respond to emails and communications on behalf of the team.
• Schedule meetings and appointments, ensuring efficient time management.
• Organize and maintain digital files and documents for easy access.
• Assist in preparing reports and presentations for team meetings.
• Coordinate with clients and vendors to facilitate seamless operations.
• Perform data entry and maintain accuracy in project tracking.
• Provide administrative support to team members as needed.

Requirements

• Proven experience as a Virtual Assistant or in a relevant administrative role.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Proficient in Microsoft Office Suite and other relevant software.
• Ability to work independently and as part of a team.
• Familiarity with the industrial machinery industry is a plus.
• Detail-oriented with a proactive approach to problem-solving.

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